Award Management

直接与. Facilities and Administrative (Indirect 成本)

Direct costs

直接成本是指那些可以与特定赞助项目具体确定的成本, an instructional activity, or any other institutional activity, 或者可以直接分配给这些活动,相对容易,准确度高.

Indirect costs

间接成本指的是经营业务的费用,这些费用不容易被确定为特定的补助金, 合同, project function or activity, 而是组织的一般运作和组织所进行的活动所必需的.

F&A成本是与运行赞助项目相关的“间接”成本. 间接成本率用于将这些成本分配给受益的收入来源.

  • Lamar Indirect cost rate: 32.6%; some sponsors require lower or sometimes no indirect cost, all of which will be in your Notice of Award documents.
  • Indirect costs can only be generated by spending.
  • Indirect costs are allocated quarterly to the University (50%),或spa (25%), Principle Investigator (10%), College (7.5%), Department (7.5%).

Award Spending

The proper administration of an award, including award spending, 是首席研究员和部门的责任吗. 重要的是,项目总监和部门了解奖项的条款和条件,以满足授予机构概述的要求.

pi负责监督该奖项的财务、科学和合规方面. pi和部门实行预算控制,确保支出在授权的预算和期限内,并且只有那些成本是允许的, allocable and reasonable are charged.

必须维护足够的记录来支持赞助项目的交易, available for audit, and demonstrate compliance with 合同 terms, 陆政策, accounting guidance, and federal regulations.

How to Spend

  • 薪金及工资-自助服务横幅(包括超连结至就业支援计划培训)
  • Travel—Chrome River
  • 其他(M&O) costs—Cardinal Purch
  • 其他支出方式包括采购服务网站上的纸质付款请求

Effort Reporting

Lamar的努力认证程序意味着向赞助者保证向被赞助项目收取的工资是合理的, 与所完成的工作有关,教职员工已经完成了对项目的承诺.

An effort report is required for any employee whose salary, or any portion of salary, is charged to a federally sponsored award, including federal flow-through funds, 对于任何与联邦或联邦流动奖励相关的成本收费承诺的员工. 如果一项工作是在一个由联邦或联邦流动项目承担的赞助项目上完成的, the report must be certified.

在每个季度开始时,按季度进行工作量报告. 后期奖励官员将在季度开始时联系每个PI,通知他们工作报告期已经开始.

Allowable/Unallowable 成本s

Please see below table for lists of allowable/unallowable cost:

A

Advertising
Only for the recruitment of personnel required for the project

Air Conditioning
Allowable as Indirect

Alcoholic beverages
Unallowable

Alterations, non-construction
Must be budgeted or approved

动物
Generally allowable

B

坏账
Unallowable

成键
Generally allowable

Bonus payments
Allowable if part of compensation


Generally allowable

Business meals and meeting costs
Only when specifically permitted by the Sponsored Agreement

C

Civil defense
Allowable as indirect cost

Commencement and convocation
Unallowable

Communication costs
Generally allowable

Computer costs
如果对工作的执行至关重要,则是允许的,并且将仅用于该项目

Conferences
Only when specifically permitted by the Sponsored Agreement

Construction
Unallowable unless authorized by awarding agency

Consultant services
Allowable, some agencies require approval. 所有德克萨斯州的雇员必须事先获得批准或列入批准的预算

Contingent reserves
Unallowable except self

Contributions
Unallowable

Custom and import duty
Generally allowable

D

Depreciation
Indirect costs only

捐助者
Generally allowable

药物
Generally allowable


Generally allowable

E

Entertainment
Unallowable unless specifically approved

Equipment: general purpose (desks, file cabinets, fax machines)
Usually must be budgeted or approved in advance

Equipment: Scientific
Allowable when necessary and will be used primarily, 或仅针对将收取费用的项目

Equipment maintenance and repair
Generally allowable as noted above

Equipment rental
Generally allowable as noted above

F

Fines and penalties
Unallowable

Fringe benefits
Generally allowable

Fundraising costs
Unallowable

G

Goods or services for personal use
Unallowable

H

Human subjects
Generally allowable

I

保险
Only allowed to the extent required or approved

感兴趣
Usually allowable. 如果包括利息在内的总购买成本不超过租金成本,是否可获批准

Investment management costs
Unallowable

L

Labor relations
Should be charged as indirect costs

Legal costs
Generally allowable

图书馆 costs
Indirect costs

Licenses and permits Losses
Unallowable

M

Maintenance
Generally allowable

材料
Generally allowable


Allowable for subjects and participants or employees on trips

Memberships
商业,技术和专业组织,只有在特别批准的情况下

Moving costs
Generally allowable

N

News releases
Allowable with approval

O

加班
Allowable, with institutional approval

P

Patient costs
Generally allowable

Plant security costs
Indirect 成本

Periodicals
除非获得资助机构的批准,或对项目的日常运作至关重要,且不易从其他来源(如图书馆)获得,否则不允许使用。

Postage: Routine postage
不允许,除非项目需要特别可识别的大型邮件或类似的东西

Postage: Special mailing or delivery costs
对于项目的成功或完成,必要时是允许的

Pre-award 成本s
Unallowable, 联邦示范项目赠款和某些联邦机构经机构批准的合作协议的赠款除外

促销物品及纪念品,包括模型、礼品及纪念品
除非在提案中特别要求和批准,否则不允许

p

Proposal costs
Unallowable as a direct expense

Publication costs
除非获得资助机构的批准,或对项目的日常运作至关重要,且不易从其他来源(如图书馆)获得,否则不允许使用。

R

Registration fees
Generally allowable

Rearrangement costs, refreshments
Not allowable unless specifically approved by 合同ing officer

Recruiting costs
Generally allowable

Relocation costs
Generally allowable

Rental/lease of facilities or Equipment
Generally allowable

Renovation costs
Allowable if approved by agency

维修
Generally allowable

Royalty costs
Generally allowable

S

Salaries and wages: Faculty/Technical
人员费用在研究协议中是允许的,但必须得到项目实际工作的支持,并在奖励预算中得到批准. 个人的基本工资必须用来计算赞助协议的费用

Salaries and wages: Administrative and Clerical
Generally recovered through indirect costs; therefore, 它们通常不被允许作为联邦协议的直接成本

Scholarships and student aid
Allowable costs for training grants only

Service charges
Generally allowable

Specialized service center costs
Generally allowable

Student activity costs
Unallowable

Subject costs
Generally allowable

Supplies: Project Supplies
如果被确定为专门用于支持赞助协议,则允许. 化学药品、实验室用品、钢笔、铅笔、文件夹、笔记本等

Supplies: Office Supplies
不允许携带办公室里常见的物品,比如挂钟, 日历, 废物罐, 信头, 斯台普斯, 等. 除了在特殊情况下,这笔钱可能会用于其他目的

T


Generally allowable

Telephone: Local
Generally unallowable as direct cost

Telephone: Long Distance
Allowable when specifically identified with an individual project

Transportation costs
Generally allowable

Travel costs
Allowable within the approved budget limits and university policy. Foreign travel requires program approval

Examples of Unallowable 成本s

Coffee Mugs for Administrative Staff; Bus Chartered for Administrative Staff; Reunion for Former Participants; Selling and Marketing; T-shirts; Engraved key chains; Texas State banners (unless specifically requested and approved in proposal)

请注意

不可允许的成本是赞助项目无法支付的成本. 统一指南2CFR 200可能明确禁止此类费用. 禁止向赞助奖项收取不允许的费用.e.,任何时候都不应向赞助项目收取不允许的费用.

然而, if an error does occur and unallowable cost is identified, the following process should be followed:

  • Post Award将通知PI/部门不允许的成本,这些成本应该转移到部门特定账户或PI/部门/学院指定的退回间接成本账户.

If PI/Department is non-responsive to the request, ORSPA有权将不允许的成本转移到PI/部门/学院指定退回间接成本账户.